Referred to: The Ways and Means Committee (Chairman Gerentine and Legislators

Allen, Bartels, Belfiglio, Briggs, Maio, and Maloney)

Chairman of the Ways and Means Committee, Richard A. Gerentine, and Deputy

Chairman Thomas J. Briggs offer the following:

WHEREAS, the Ulster County Clerk has requested that the Chairman of the

Ulster County Legislature be authorized to enter into an agreement to provide

micrographics and microfilm processing and duplication services to Albany County;

and

 WHEREAS, the Ulster County Clerk’s Records Management Division has a

Micrographics Department which is capable of creating, processing, and duplicating

microfilm rolls; and

 WHEREAS, the Albany County Clerk’s Office has a need for such services

which are not available through their County; and

 WHEREAS, the Ulster County Clerk’s Office is willing and able to perform

the work required by Albany County for the creation, processing, and duplication of

microfilm rolls; and

 WHEREAS, Albany County will pay Ulster County $0.0681 per image to

create, process, and deliver an original film roll with an additional $19.59 to create,

process, and deliver each Diazo duplicate of said film roll for micrographics services;

and

 WHEREAS, Albany County will pay Ulster County $16.36 for processing and

duplication of each 16mm microfilm roll and an additional $14.07 for processing and

duplication of each Diazo duplicate of said 16mm microfilm roll for microfilm

processing and duplication; and

 WHEREAS, Albany County will pay Ulster County $21.20 for processing and

duplication of each 35mm microfilm roll and an additional $16.73 for processing and

duplication of each Diazo duplicate of said 35mm microfilm roll for microfilm

proces

WHEREAS, Ulster County will invoice Albany County quarterly and the

maximum amount to be paid by Albany County to Ulster County for all services

under the agreement shall not exceed $32,465.00 per year; and the total paid over the

three-year term of the Agreement will not exceed $97,395.00 as specified in

Resolution No. 552 of 2016 by the Albany County Legislature; now, therefore, be it

 RESOLVED, that the Chairman of the Ulster County Legislature is hereby

authorized to sign an agreement with Albany County, and any amendments thereto,

for micrographics services and for microfilm processing and duplication services,

and move its adoption.

ADOPTED BY THE FOLLOWING VOTE:

AYES: 23 NOES: 0

Passed Committee: Ways and Means on March 7, 2017

FINANCIAL IMPACT:

$32,465.00 – BUDGETED 2017 REVENUE DOLLARS

$32,465.00 – ANTICIPATED 2018 REVENUE DOLLARS

$32,465.00 – ANTICIPATED 2019 REVENUE DOLLARS 

STATE OF NEW YORK

 ss:

COUNTY OF ULSTER

I, the undersigned Clerk of the Legislature of the County of Ulster, hereby certify that the foregoing resolution is

the original resolution adopted by the Ulster County Legislature on the 22nd Day of March in the year Two Thousand and

Seventeen, and said resolution shall remain on file in the office of said clerk.

IN WITNESS WHEREOF, I have hereunto set my hand and seal of the County of Ulster this 24th Day of March

in the year Two Thousand and Seventeen.

|s| Victoria A. Fabella

Victoria A. Fabella, Clerk

Ulster County Legislature

Submitted to the County Executive this Approved by the County Executive this

24th Day of March, 2017. 30th Day of March, 2017.

|s| Victoria A. Fabella |s| Michael P. Hein

Victoria A. Fabella, Clerk Michael P. Hein, County Executive

Ulster County Legislature