Referred to: The Ways and Means Committee (Chairman Gerentine and Legislators

Bartels, Belfiglio, Briggs, Maio, Maloney, Provenzano, and Rodriguez) and The

Laws and Rules, Governmental Services Committee (Chairman Richard Parete and

Legislators Archer, Donaldson, Roberts, and Ronk)

Legislator Peter M. Loughran offers the following:

WHEREAS, pursuant to the requirements of New York General Municipal

Law (GML), Section 104-b, the Ulster County Legislature, by Resolution No 66 of

March 12, 1992, adopted Procurement Policies and Procedures for the Ulster County

Purchasing Department; and

WHEREAS, such Policies and Procedures were later revised and adopted

pursuant to Resolution No. 93 of March 9, 2000, Resolution No. 365 of December

16, 2009, Resolution No. 206 of August 14, 2012, and Resolution No. 215 of June

17, 2014; and

WHEREAS, the goal of Purchasing is to make the purchasing process as

competitive and objective as possible, while striving to promote high standards for all

business relationships; and

WHEREAS, the Ulster County Department of Purchasing has partnered with

Empire State Purchasing Group to allow businesses and suppliers the ability to visit a

single web site to search for and download municipal bidding opportunities across

New York State while increasing efficiency and lowering costs for New York

agencies, and taxpayers, through shared resources; and

WHEREAS, founded in August 2001, the Empire State Purchasing Group

website gives access to over 1,700 departments across New York State; and

WHEREAS, pursuant to New York GML, Section 103, bids submitted in an

electronic format shall be accepted provided that the governing board authorizes such

via resolution; now, therefore, be it

RESOLVED, the Ulster County Legislature encourages vendors to register on

the Empire State Purchasing System to receive direct access to the County’s RFP’s

and bid opportunities; and be it further

RESOLVED, the Ulster County Legislature hereby authorizes the receipt of

bids in an electronic format as described in Section III. G. entitled “Receipt of Bids”

of the Ulster County Purchasing Department Procurement Manual;

and moves its adoption.

- Page 2 -

Resolution No. 270 July 15, 2014

Establishing A Policy To Accept Bids In Electronic Format

ADOPTED BY THE FOLLOWING VOTE:

AYES: 21 NOES: 0

(Absent: Legislators Loughran and Roberts)

Passed Committee: Laws and Rules, Governmental Services on July 14, 2014

Passed Committee: Ways and Means on July 9, 2014

FINANCIAL IMPACT:

NONE

STATE OF NEW YORK

 ss:

COUNTY OF ULSTER

This is to certify that I, the undersigned Clerk of the Legislature of the County of Ulster have compared the

foregoing resolution with the original resolution now on file in the office of said clerk, and which was adopted by said

Legislature on the 15th Day of July, 2014, and that the same is a true and correct transcript of said resolution and of the

whole thereof.

IN WITNESS WHEREOF, I have hereunto set my hand and seal of the County of Ulster this 16th Day of July in

the year Two Thousand and Fourteen.

|s| Victoria A. Fabella

Victoria A. Fabella, Clerk

Ulster County Legislature

Submitted to the County Executive this Approved by the County Executive this

17th Day of July, 2014. 23rd Day of July, 2014.

|s| Victoria A. Fabella |s| Michael P. Hein

Victoria A. Fabella, Clerk Michael P. Hein, County Executive

Ulster County Legislature