Referred to: The Ways and Means Committee (Chairman Gerentine and Legislators

Bartels, Belfiglio, Briggs, Maio, Maloney, Provenzano, and Rodriguez)

Chairman of the Ways and Means Committee, Richard A. Gerentine, and Deputy

Chairman Tracey A. Bartels offer the following:

WHEREAS, this resolution has been submitted by the County Executive on

behalf of the Department of Purchasing; and

WHEREAS, Resolution No. 66 of March 12, 1992, adopted the Policies and

Procedures for the Ulster County Purchasing Department in accordance with Sections

103 and 104-b of New York’s General Municipal Law; and

WHEREAS, the Policies and Procedures were revised pursuant to Resolution

No. 93 of March 9, 2000; and

WHEREAS, the Policies and Procedures were further revised and adopted

pursuant to Resolution No. 365 of December 16, 2009; and

WHEREAS, it remains Ulster County’s objective to obtain materials, supplies,

equipment, technology, and services that are of suitable quality, in the accurate

quantity, from the right source, at the most competitive price, in compliance with all

applicable legal requirements ensuring that taxpayer dollars are expended in the most

efficient manner and in accordance with the County’s Policies and Procedures; and

WHEREAS, the New York State Legislature has updated Sections 103 and

104-b of New York’s General Municipal Law to allow municipalities to award bids

on the basis of “Best Value”, accept electronic bidding, and purchase goods through

national and regional cooperative purchasing contracts; and

WHEREAS, the Ulster County Department of Purchasing, in conjunction with

the Ulster County Attorney’s Office, has revised its Policies and Procedures to

provide County Officials and employees along with the County’s business partners, a

more comprehensive and user-friendly Procurement Manual; now, therefore, be it

RESOLVED, that the Ulster County Legislature hereby adopts the updated

Policies and Procedures of the Ulster County Department of Purchasing as set forth

in the Procurement Manual,

and move its adoption. 

- Page 2 -

Resolution No. 215 June 17, 2014

Adopting An Updated Procurement Manual Pursuant To General

Municipal Law Section 104-b – Department Of Purchasing

 ADOPTED BY THE FOLLOWING VOTE:

 AYES: 22 NOES: 0

 (Absent: Legislator Roberts)

Passed Committee: Ways and Means on June 11, 2014

FINANCIAL IMPACT:

NONE

STATE OF NEW YORK

 ss:

COUNTY OF ULSTER

This is to certify that I, the undersigned Clerk of the Legislature of the County of Ulster have compared the

foregoing resolution with the original resolution now on file in the office of said clerk, and which was adopted by said

Legislature on the 17th Day of June, 2014, and that the same is a true and correct transcript of said resolution and of the

whole thereof.

IN WITNESS WHEREOF, I have hereunto set my hand and seal of the County of Ulster this 20th Day of June in

the year Two Thousand and Fourteen.

|s| Victoria A. Fabella

Victoria A. Fabella, Clerk

Ulster County Legislature

Submitted to the County Executive this Approved by the County Executive this

20th Day of June, 2014. _____ Day of June, 2014.

|s| Victoria A. Fabella ____________________________

Victoria A. Fabella, Clerk Michael P. Hein, County Executive

Ulster County Legislature