Referred to:  The Laws, Rules and Government Services Committee (Chairman Kovacs and Legislators Gavaris, Hansut, Harmon, Kitchen, Levine, and Uchitelle), and The Ways and Means Committee (Chairman Gavaris and Legislators Collins, Hansut, Kovacs, Nolan, Roberts, and Uchitelle)

Chairman of the Laws, Rules and Government Services Committee, Jason Kovacs, and Deputy Chair Aaron Levine offer the following:

WHEREAS, this resolution has been submitted at the request of the Acting Ulster County Clerk; and

WHEREAS, the New York State Education Department, State Archives Division, has awarded the Ulster County Clerk’s Office a grant from the Local Government Records Management Improvement Fund (LGRMIF) in the amount of $68,013.00 to support archival processing initiatives; and

WHEREAS, the grant funding will be used to hire two full-time Archival Processing Technicians under the supervision of the County Archivist to reprocess and re-catalog historical records, ensuring their preservation and accessibility; and

WHEREAS, the hiring of these positions will allow for improved intellectual control over county archives, enhanced research access, and the replacement of deteriorating storage materials to ensure long-term document preservation; and

WHEREAS, the grant funding will cover the salaries and up to 35% of fringe benefits for these positions; and

WHEREAS, an amendment to the 2025 Ulster County Budget is necessary to accept and allocate these funds appropriately; now, therefore, be it

RESOLVED, that the Ulster County Legislature hereby approves usage of the LGRMIF grant in the amount of $68,013.00 to support the hiring of two full-time Archival Processing Technicians for a six-month period; and, be it further

RESOLVED, if no new non-County funding source has been secured by the time funds are exhausted, the Chair of the Ways and Means Committee shall be immediately notified and these positions will sunset; and, be it further

RESOLVED, that the Ulster County Clerk’s Office shall be responsible for covering the $7,361.00 balance of the benefits costs for these positions not funded by the grant, and that these funds will need to be appropriated in addition to the current budget; and, be it further

RESOLVED, that the positions of Archival Processing Technician are hereby created and the 2025 Budget is hereby amended as follows: 

CREATE

and, be it further, 

RESOLVED, that the 2025 Ulster County Operating Budget is hereby amended as follows:

and move its adoption.

ADOPTED BY THE FOLLOWING VOTE:

AYES:                    NOES:    

Passed Committee: Laws, Rules and Government Services on _______________.

Passed Committee: Ways and Means on _______________.

FINANCIAL IMPACT:

$ 46,701.00 – INCREASE TO 2025 STATE REVENUE DOLLARS
$ 36,031.00 – INCREASE TO 2025 APPROPRIATION DOLLARS

$ 10,670.00 – DECREASE TO 2025 APPROPRIATED FUND BALANCE

$   7,774.00 – INCREASE TO 2025 HEALTH INSURANCE FUND

APPROPRIATION DOLLARS

$   7,774.00 – INCREASE TO 2025 INTERFUND REVENUES

$ 21,312.00 – ANTICIPATED 2026 STATE REVENUE DOLLARS

$ 23,681.00 – ANTICIPATED 2026 APPROPRIATION DOLLARS

$   2,369.00 – ANTICIPATED 2026 COUNTY FUNDS