Referred to: The Ways and Means Committee (Chairman Gerentine and Legislators

Allen, Belfiglio, Briggs, Gregorius, Maio, Maloney, and Parete), and The Laws and

Rules, Governmental Services Committee (Chairman Parete and Legislators

Donaldson, Greene, Roberts and Ronk)

Chairman of the Ways and Means Committee, Richard A. Gerentine, offers the

following:

WHEREAS, the Ulster County Legislature recognizes the benefits to the

County of sending its workforce to different conferences or courses which provide

appropriate or required educational training; and

WHEREAS, the Ulster County Legislature seeks to ensure that the attendance

of a conference is in the best interest of the County, and that all associated expenses,

including travel, are actual, reimbursable, necessary and of benefit to the County; and

WHEREAS, the participation in a conference or educational training shall be

related to such employees’ position and shall be in furtherance of their duties with the

County or may be mandatory in regards to the licenses and professional certifications

for the positions held within the County; and

WHEREAS, the Ulster County Legislature recommends that if offered,

conferences on-line or in-state shall be utilized in-lieu of out-of-state conferences;

now, therefore be it

RESOLVED, that in all instances the attendance of a conference or

educational training shall be related to such employees’ position and shall be in

furtherance of their duties with the County or may be mandatory in regards to the

licenses and professional certifications for the positions held within the County; and,

be it further

RESOLVED, that, prior to any travel and/or conference participation by

employees within the Executive Branch, approval shall be obtained by such

employee’s Department Head subject to the approval of the County Executive; and,

be it further

RESOLVED, excluding those employees and offices of the two branches of

government as specified in the Ulster County Charter, prior to incurring any costs for

conferences, and/or educational training, including associated travel expenses for any 

employee employed within an Administrative Unit headed by a duly elected County

Officer, the request must be reviewed and approved by the Commissioner of Finance;

and, be it further

RESOLVED, that should the cost of any conference, and/or educational

training, including associated travel expenses for any employee employed within an

Administrative Unit headed by a duly elected County Officer exceed $1,000,

subsequent to review and approval by the Commissioner of Finance, the request must

be submitted via resolution to the Clerk of the Legislature for review and approval by

the Ulster County Legislature; and, be it further

RESOLVED, that the Commissioner of Finance shall prepare and submit a

quarterly report for all Departments and Administrative Units detailing any out of

state travel and conference expenses, and shall be on file with the Clerk of the

County Legislature on March 31st, June 30th, September 30th and December 31st of

each year; and, be it further

RESOLVED, that such quarterly report shall detail the specific conference

event, the purpose of such event, total expenditures incurred including, but not

limited to, conference fees, travel, hotel, and meal costs and the impact to the Ulster

County Budget,

and move its adoption.

ADOPTED BY THE FOLLOWING VOTE:

AYES: NOES:

Passed Committee: Ways and Means as amended on December 10, 2014

Postponed in Committee: Laws and Rules, Governmental Services on December 15,

2014

Postponed in Committee: Laws and Rules, Governmental Services on February 10,

2015

Passed Committee: Laws and Rules, Governmental Services on ______________

FINANCIAL IMPACT:

NONE