Referred to:  The Laws, Rules and Government Services Committee (Chairman Heppner and Legislators Gavaris, Levine, Roberts, and Ronk), and The Ways and Means Committee (Chairman Gavaris and Legislators Cahill, Criswell, Roberts, and Ronk)

Chairman of the Laws, Rules and Government Services Committee, Jonathan R. Heppner, and Deputy Chair Kevin A. Roberts offer the following:

WHEREAS, this resolution has been submitted at the request of the County Executive on behalf of the Ulster County Board of Elections; and

WHEREAS, the Ulster County Board of Elections received an Absentee Ballot Pre-Paid Postage Grant in the amount of $44,465.00 in 2022; and

WHEREAS, the Ulster County Board of Elections maintains a balance of $13,211.00 in unspent funds from the original Absentee Ballot Pre-Paid Postage program of 2022 that has been rolled over for future use; and 

WHEREAS, the New York State Board of Elections has adjusted the term of this grant program from 01/01/2023 to 03/31/2024 and added $44,465.00 in additional funds to be used for eligible postage and printing expenses; and

WHEREAS, The New York State Board of Elections has issued a new grant Absentee Ballot Pre-Paid Postage contract in the amount of $57,677.00 for the term of 01/01/2023 to 03/31/2024 representing the previously unspent funds of $13,212.00and $44,465.00 in new funds; and

WHEREAS, in 2023 the Ulster County Board of Elections will incur additional expenses to purchase pre-paid envelopes and postage, an eligible expense under the Pre-Paid Postage Grant program; now, therefore be it  

RESOLVED, that the Chair of the Ulster County Legislature is hereby authorized to sign an amended grant agreement in the amount of $57,677.00, and amendments thereto, with the NYS Board of Elections to obtain additional Pre-Paid Postage Grant Program funds to offset eligible expenses during the 2023 June and November elections, in the form as filed with the Clerk of the Ulster County Legislature, or as modified with the approval of the County Attorney,         

and moves its adoption.

ADOPTED BY THE FOLLOWING VOTE:

AYES:                       NOES:      

Passed Committee: Laws, Rules and Government Services on ________________.

Passed Committee: Ways and Means on ________________.

FINANCIAL IMPACT:

$57,677.00 – ADDITIONAL 2023 REVENUE DOLLARS